How to import timelogs

How to import time entries from another system using a CSV file.

Written By Gemma DeMasi

Last updated About 1 month ago

If you are migrating from another time tracking system or prefer to manage time entries in bulk, you can import them into Indema using a CSV file.

How to import

  1. Go to Timelogs in the left menu

  2. Click Import

  3. Click Download Template and read the instructions included in the file

  4. Fill in one time log per row following the template format

  5. Upload your completed CSV

Template requirements

  • Project and Logged By columns -- use names, not IDs

  • Billable column -- accepts true, yes, 1, or Y for billable. Anything else including a blank cell is treated as non-billable.

  • Status -- accepted status values are listed in the template instructions

Reviewing and fixing your import

After uploading, each row appears in a preview table before the import runs. You can:

  • Edit any cell directly in the preview table

  • Resolve unknown projects or users using the dropdown on flagged rows

  • Fix any errors before confirming the import

Once everything looks correct, confirm the import. All valid rows will be added to your Timelogs page.

Do not skip the preview step. Flagged rows with unknown projects or users will not import correctly until they are resolved. Taking a moment to fix them here saves time compared to editing entries one by one after importing.

After importing, use bulk edit to quickly update statuses or billing types across all imported entries at once. Learn more about service and activity types.